The business of the Government of Jammu
and Kashmir is transacted in accordance with the Jammu and Kashmir
Business Rules. These rules have been framed under section 43 and
sub-section 2 of Section 45 of the Constitution of the State. The
Council of Ministers headed by the Chief Minister is the highest
executive authority of the State under the Constitution. Each Minister
is Incharge of one or more Administrative Departments. At the
Secretariat level, the business of the Government is transacted
through various Departments, each one or more Department headed by an
Administrative Secretary. As of now, the business of the Government
is transacted in the Departments, details whereof are given
here
In terms of Rule 4 (i) of the
Business
Rules, following subjects are assigned to the General Administration
Department.
(i) All
India Services.
(ii) Coordination
of working of different Departments of Government.
(iii) Cabinet
work.
(iv) Services
Selection Board.
(v) Personnel
administration.
(vi)
Public
Service Commission.
(vii)
Secretariat administration.
(viii) Services
(ix) Vigilance
Organization.
(x) IMPA.
he GENERAL
ADMINISTRATION DEPARTMENT by virtue of its duties is the nerve
center of the administration. The Department functions under the
supervision and guidance of the Chief Minister, the Chief Secretary and
the Administrative Secretary of GAD, who at present is of the rank of
Commissioner/Secretary to Government.
The Department plays a lead role in
formulation of policies for smooth functioning of the Departments. It
monitors and coordinates their working. For better appreciation of
the cases involving policy decisions relating to various Departments,
the matters are placed before the Apex Committee called
Establishment-cum-Selection Committee for advice/guidance. The
Committee is headed by the Chief Secretary with senior most officers
as its Members. The cases after thorough examination at different
levels are submitted for orders of the Competent Authority as provided
under rules. However, depending upon the delegation of powers, the
cases are submitted to the Principal/Secretary, the Chief Secretary,
the Hon’ble Chief Minister or the Cabinet, as the case may be. The
cases listed in Schedule IV of the J&K Government Business Rules are
submitted to H.E. the Governor by the Hon’ble Chief Minister.
The Administrative Secretary of the
Department is assisted by a team of officers of the rank of Additional Secretaries/Deputy Secretary and Under Secretaries.
Down-below the Under Secretary there is
an established non-gazetted administrative hierarchy headed by the
Section Officer.
For organization
chart of the GAD click here. The procedures for dealing with the cases and the
functions of the non-gazetted staff have been defined in
Secretariat Manual. As per the Secretariat Manual, the
Section Officer is empowered to dispose of certain issues at his own
level or seek information from the concerned offices which he feels
would be relevant for decision making.
With a view to dealing with the
different issues pertaining to the General Administration Department,
different Sections have been set up. The brief description is as
under :-
(i) SERVICES SECTION:-
The Section is headed by an officer of the rank of Special
Secretary/Additional Secretary. The issues relating to IAS/KAS are
being dealt with by the Section. These include the personnel matters
like appointments, promotions, trainings, settlement of service
benefits etc. Further, the Section regulates the appointment of
officers to various feeding Services to the KAS. The Administrative
Secretary of the General Administration Department or his
representative not below the rank of Additional Secretary represents
the Chief Secretary in the Departmental Promotion Committees in the
Public Service Commission. The valuable assistance is provided to the
DPC/PSC in finalizing the promotions in accordance with the rules.
The Section also deals with the services
like Under Secretaries, Administrative Officers, Private Secretaries
of Secretariat/HODs.
There is also a Common Pool of
Officers. Appointment to the Common Pool is made from amongst the
Heads of the Departments other than IAS, IPS, IFS and KAS. This Common
Pool is also managed by the Services Section.
The issues pertaining to the Services as
broadly defined above are placed before the
Establishment-cum-Selection Committee for advice in case it is so
required.
(ii) VIGILANCE SECTION:-
The General Administration Department is the Administrative Department
of the Vigilance Organization. The Vigilance Section in the GAD
deals with the cases where vigilance organization has taken action
against any officer(s)/official(s) under prevention of corruption Act.
The role of this section is to obtain approval of the competent
authority for accord of sanction to the prosecution against an
official involved in corruption case. The vigilance section also gives
clearances from corruption angle for promotion of the officers.
Besides the Services and Vigilance
Sections, there is a General Administration Branch which
deals with the following subjects :-
(i) Cabinet/Coordination
(ii) Administration
(iii) Establishment
(iv) Planning
& Statistics.
(v) Monitoring
(vi) Legal
Section
This Branch is headed by an officer of
the rank of Additional Secretary/Special Secretary.
(iii) CABINET
SECTION/CO-ORDINATION SECTION:- In terms of Rule 8 of
the Jammu and Kashmir Government Business Rules, all the cases
referred to in the Second Schedule shall be brought before the
Cabinet.
Similarly, in terms of Rule 31 (2) of
the Jammu and Kashmir Government Business Rules, the classes of the
cases listed in the third schedule shall be submitted to the Chief
Minister through Chief Secretary.
The Administrative Departments submit
the cases contained in the second schedule and the third schedule of
the Jammu and Kashmir Business Rules to the General Administration
Department for orders of the Cabinet/Chief Minister, as the case may
be. These cases are examined in the Cabinet/Coordination Section of
the General Administration Department and subsequently processed for
orders of the Competent Authority.
(iv) ADMINISTRATION
SECTION:- General Administration Department
receives communications from different Departments of the State
Government and the Government of India on varied issues. These
include the opinion cases from different Departments, policy
formulation like Recruitment etc. conferment of awards, visit of VVIPs,
contractual appointments, inter-departmental transfers, foreign visits and the cases of freedom
fighters etc. Amendments in Business Rules and
other issues of general nature not specifically otherwise defined are
also being dealt with by GAD. It also attends to day to day
administrative matters of urgent nature. This Section has, rather, a
supervisory role over all the Departments functioning in the
Secretariat and outside the Secretariat.
The representative of the GAD not below the
rank of Under Secretary also attends various meetings of various
Standing Committees where valuable assistance is provided to the
Departments on the rules and procedures.
(v) LEGAL SECTION;-
There is a full-fledged Legal Section in the General Administration
Department which deals with the legal issues like providing opinion/advise on legal matters pertaining to the GAD and also on the
issues referred to by various Departments. The Section attends to the
litigation in the cases where either GAD is directly involved or
where the Chief Secretary has been arrayed as a respondent. The
Section also provides advice on the policy formulation of the
Government which become subject matter of litigation before any
Competent Court of the Country.
(vi) ESTABLISHMENT SECTION:-
This section deals with the non-Gazetted cadre management of the
employees of different Departments of the secretariat. The section
also deals with the issues of providing necessary staff to different
Hon’ble Ministers.
(vii) Monitoring Section:-
This Section deals with the cases of the compassionate appointments of
those killed as a result of Militancy related violence, monitors the
functioning of SSB/PSC. This section also deals with the
implementation of reservation policy in the State.
(viii) Planning and Statistics Section:-
This section deals with the collection of data which may be
required for framing policies by the Government. During the
Legislative Session, the Section plays a coordinating role in
collecting information from different Departments for preparing
replies to the Questions raised by Hon’ble Members.
Any citizen can seek any information
about the functioning of the Department in terms of the relevant
provisions of J&K Right to Information Act-2009 and Rules notified
there under vide SRO 196 of 2009 dated 20-07-2009.
The authorized officer in case of issues
pertaining to GAD is Deputy Secretary, Administration.
The Commissioner Secretary, GAD is the (Ist
Appellate Authority)
The officers of the General
Administration Department are available for public hearing on every
working day between 1 to 5 p.m. Any person can approach the officers
for redressal of grievances/enquire about the status of
pending case, if any, in the General Administration Department.
The
particulars of the officers of the General Administration Department
is given here.
